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Retail software system - Matrix I
The Point of Sale Matrix screen provides at-your-fingertips information about the inventory in your system as well as a multipurpose interface for performing inventory related tasks. The matrix interface allows access to information as well as the functionality to add, change, manage, and otherwise edit the status of inventory within the system.
Matrix I Screen Tabs
The layout of Matrix I relies on tabs to change the view mode, where Matrix II has a selection menu on the side of the screen. The tab selected dictates the operations that can (or cannot) be performed on the displayed data. Some tabs are informational only, providing information on statistics that cannot be edited directly (such as sales.)
On Hand – The on hand tab in the view mode area sets the display area to on-
hand mode. The grid in this area displays the current on-hand quantities of the selected product.
Sold – The sold tab displays sales figures for the currently selected item.
Conditional controls appear at the bottom of the screen to allow you to define a date range for the sales information. Entering 01/01/04 and 04/01/04 shows all sales from January 1 through April 1, 2004. If no date range is specified, the program assumes a date range from inception (the start of your store) to the current date.
Purchased – The purchased tab displays information about quantities of items
purchased within the specified date range.
On Layaway – This tabs displays the quantity of pending layaways on that item.
On Order – The on order tab displays quantities of that item that have been
ordered from the vendor and are waiting on receiving. Items must be entered into a purchase order to appear here.
Sale Price – Displays, and allows editing of the current sale price figures for the
selected item.
UPC – This tab displays UPC information for each size of a particular item.
Items that do not have UPCs defined are shown as white space. On this tab, UPCs can be added for sizes that do not have UPC information.
Transact – This tab allows for inventory transaction functions.
The available transactions are:
- Receive: Receive items into inventory. (Requires reference number.) Matrix I cannot receive orders against a purchase order. To receive against a PO, it is recommended that you use Matrix II or the PO manager.
- Receive Cancel: Cancel (undo) a previous receive transaction. (Requires reference number).
- Return to Vendor: Return quantities to vendor. Subtracts from On hand and creates an RT transaction in the database.
- Add: Adjusts on hand inventory quantity up by the entered amount for the selected item.
- Subtract: Adjusts on hand inventory quantity down by the entered amount for the selected item.
- To: Performs a transfer to (recall) operation on the selected item. This is used to transfer items out of multiple stores into one specific store. It is not recommended that his function be used for any purpose other than recalls.
- In: In from store. This transaction is used for inter-store transfers. Specify the origin store in the store field dropdown box at the bottom of the screen and enter the destination store in the store field to the right of the transaction dropdown. Enter quantities to be transferred in the data grid and select save.
- AA: Adjust actual. It is recommended that caution be used with this transaction mode. Adjust actual sets the on-hand quantities of items to whatever is entered into the data grid. This will overwrite whatever on-hand quantities are listed in the system with the newly entered information. Used for manual entry of physical inventory data.
Cost – Displays, and allows editing of the current cost figures for the selected
item.
Customer Order Tab – Displays quantities of the selected item with outstanding
customer orders.
Red Level Tab – Allows viewing/changing defined red levels for the currently
selected item.
Max Level Tab - Allows viewing/changing defined max levels for the currently
selected item.
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